Private detectives deal with a large amount of information on a daily basis. They conduct online research, Google searches, query online databases, search through court records, record case notes, gather witness statements and much more. As a result, private detectives end up with a great deal of information to organize and store in the form of computer files, paper documents, articles, lists and even handwritten notes.
Managing all of the data and information can become tedious and overwhelming and can actually hinder your progress on the case. Fortunately, there is a great tool called Evernote that helps you efficiently capture research, data and other information and then consolidate, store and organize it into a single, usable location.
How Private Detectives can Leverage Evernote
Evernote is an application (most commonly referred to as an app) that works on Android, iOS, and Windows platforms, which means it can be used on computers, tables and mobile devices. This is especially important to professional investigators, as they typically use a variety of devices depending on whether they are in the office or out on a surveillance mission.
Private investigators can use the app to record case notes, research documents, website links, photos, and more. Since the service is cloud-based, investigators can access and enter information into a centralized area when they are in the office, or out in the field. This helps eliminate the need to write everything down, then re-enter the information once you get back to the office. Also, it enables investigators to enter information “in the moment”, when the details are fresh in their mind. This helps ensure the recording of more accurate details.
Another great reason to use this app is that it can be used by multiple employees. For example, as two detectives are conducting surveillance on a person from two different location (or angles), they can record case notes simultaneously in the same Notebook. This is a huge time-saver and much more efficient way to operate.
Why Use Evernote
Here are a few reasons why you may want to consider using this app for your work as a private detective:
The app makes it easy to share information with your clients. You can directly share lists, pages and other information stored on your Evernote account with your clients just by sending a link to them via email. This eliminates the need to send documents via regular mail or fax. In most cases, clients will appreciate the ability to receive information quickly.
The app can be customized according to your specific requirements. The open data format of Evernote makes it extremely flexible and easy to customize according to your personal specifications.
Make changes on records stored on multiple devices at once. Since the data and information is stored in the cloud, you can simply make changes to any documents or files stored in your account and it will be available on every device it is stored on, through Evernote without you having to do so for every individual copy of the file.
Notebooks for managing case files can be used by multiple employees who are working on the same case. It becomes easier for everyone to keep track of case progress, even if there are no direct in-person updates from the main detective on the case.
Videos, photos and other visual files are saved safely for anytime access. This way, you do not necessarily need a PC or laptop to access such files and can do so on the go via a laptop or mobile device. For example, investigators who are trying to locate a subject can use their mobile device to access the subject’s photo and other details of the case using the app.
The offline notebook feature is useful when you don’t have an internet connection. This comes in handy when you’re in a remote area conducting surveillance and need to take notes and update information about case files. Once you are able to reconnect to the internet, the files can be synced with the cloud.
Better overall organization of information and case details. The application helps avoid loss of vital information or case details since everything is stored and backed up on the Evernote account as you upload.
Complete protection of sensitive data stored on the app with multiple firewalls. This ensures that any data you store on your Evernote will stay there safely without you having to worry about it being leaked out or misplaced.
Evernote can be a very useful app to use for many different reasons, as you can see for yourself. Try using the app for your work and you may realize that it makes your life and work much easier, more efficient and more hassle-free.
Learn more at www.evernote.com or download the app via iTunes or Google Play. In addition, Amazon.com has a wide variety of reference books and guides related to Evernote. If you have any questions about the best app to record case notes, please leave a message below. Also, check out our other software solutions.