How To Search Public Records Databases and Websites

public records research

What are Public Records?

Public records refer to data and information that has been filed or recorded by public agencies that is not considered to be confidential, meaning they are available to the general public. This generally includes such information as records of court proceedings, land records, recordings of births, marriages and deaths, and statistical information for the economy or population data. Although these types of documents are considered to be public, that doesn’t mean that anyone can access them without any restrictions. The availability of the such information varies by state, county, and city.

Where can public records be found?

Many records are available at the office of the clear of the court. United State citizens may personally visit the court during business hours to view and inspect records. In addition, many city, county and state governments provide online access to such records via an online searchable website. In most cases, basic information is available to the public for free. In some cases, a small fee may be charged for miscellaneous costs such as printing, shipping and handling, etc.

What do Private Investigators need to know?

Private investigators will encounter the need to conduct some type of records search on an almost daily basis. Private eyes may need to gather the facts of a court case, conduct a background check, track down a missing person, or verify property ownership records. Knowing how and where to search can save you valuable time and money.

Private investigators should understand the Freedom of Information Act (FOIA). The Freedom of Information Act (FOIA) is a law that gives people the right to access information from the federal government. It is often referred to as the law that keeps citizens in the know about their government. Federal agencies are required to disclose any information requested under the FOIA unless it falls under one of nine exemptions which protect interests such as personal privacy, national security, and law enforcement. The FOIA also requires agencies to proactively make available via online access certain categories of information, including frequently requested records. Learn more at

Public Records Research Tools and Websites

The following tools may be useful in conducting online public records searches and investigations:

  •– The Records Project provides access to relevant state and county public records.  The Records Project is an online community dedicated to building the largest, free public records encyclopedia. Skip confusing government red tape and become your own public records expert. Learn how to retrieve vital, court and genealogical records online.
  • Search Systems– This website is a large directory of links to free public record databases on the Internet. Use this resource to find business information, corporate filings, property records, unclaimed property, professional licenses, offenders, inmates, criminal and civil court filings, and much more.
  • Search Public Records – Search records for Bankruptcies, Tax Liens and Judgments, Amount associated with Bankruptcy, tax lien, or judgment, Corporate Record Summary, Company address, UCC filings, UCC Debtor, UCC collateral listed, Federal Employer Identification Number (FEIN)
  • Spokeo People Search– Spokeo is a search engine specialized in aggregating and organizing vast quantities of people-related information from a large variety of public sources. The public data is amassed with lightning speed, and presented almost instantly in an integrated, coherent, and easy-to-follow format. There is a fee associated with this search, but the results are worth it.
  • ZabaSearch– This is an excellent and powerful public  records search engine.  First of all, it is a free service. Second, it aggregates data and information from a huge number of public records databases and presents the information in an easy to use and coherent fashion. It’s a great site for the busy private detective.

Paid Services

  • Intelius– Intelius is a powerful search tool that allows you to search Nationwide Public Records by such data points as maiden/spouse name, age, date of birth, social security number (SSN), unlisted numbers, addresses, roommates and family members.
  • KnowX– KnowX is a great place to start to find accurate information about businesses, people and assets, and to discover the critical relationships between them. Run a background check on a business, locate assets, verify property value, and more using nationwide public records compiled from official data sources.
  • U.S Search– U.S. Search provides a variety of online search tools and reports to help you find people and information.

If you are looking for a private detective to perform lookups for you, please visit our Private Investigator Directory to find a local PI.

Learn more

  • Accessing Public Records– Before you begin, read this helpful article that describes how to find and access public records. It provides additional information that will help you perform more successful searches in less time, with better results.




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